May 1st  & November 1st  each year
Applications must be emailed by 5PM

*ALL APPLICANTS MUST contact the Grants Manager prior to submitting an application.

Please review our Application Tutorial to help guide you through our application process.


Required Information

  1. Funding is only for non-profit organizations with a 501c3 status.  Documentation of such status must be less than 10 years old. Contact the IRS if you need an updated form.
  2. A project budget is required along with an overall organizational budget.  A 990 and audited financial statement may also be required at the Grants Manager’s discretion. We do not fund the following items:
    • Any organization without an IRS Section 501(c)(3) nonprofit designation
    • Political campaigns or lobbying efforts
    • Organizations proposing projects whose beneficiaries are outside of our geographic service area (City of Clarksville, County of Montgomery, the five contiguous counties of Northern Middle Tennessee, and Fort Campbell, Kentucky)
    • Fundraisers (events for the purpose of revenue generation)
    • Any travel, purchases of goods or services, or other expenses that do not explicitly support the fulfillment of the grant proposal.
    • Loans or debt
    • Taxes and benefits for employees and liability insurance
    • Purchase of land, real estate, other capital expenses or the funding of capital projects that have not secured a letter of support from the city or county government, that are not for the explicit transfer of the deed/ownership to the city or county government upon the sale of the property or land, AND the agreement between the applicant and the respective city/county government to execute a Memoranda of Agreement (MOA)
    • Advertising. We only fund marketing initiatives that are tied to measurable outcomes for community health improvement.
    • National projects where the funds will be used to benefit individuals outside of the geographic service area (City of Clarksville, County of Montgomery, the five contiguous counties of Northern Middle Tennessee, and Fort Campbell, Kentucky)
    • Food unless it is used for the purpose of health education
    • Grants for research purposes only
    • Grants for planning purposes only
    • Grants for renovations of offices or buildings or clinic/building set up
    • Grants to fund the general operations of an organization, specifically funding any activity not explicitly described in the grant application (project proposal)
  3. To assist the Foundation in evaluating applicants the Project Expectations/Outcomes Report form is now part of the grant application.   It is vital that any request for funds be for a project with measurable health outcomes for our community.  See our Follow Up and What Works pages for more information. PLEASE NOTE: If you are submitting an application for a new grant year while you are still under contract for your current grant, a progress report (including financials) must be submitted to show positive progress with the current funding.
  4. A list of all Board members is required along with a short bio of any persons involved with administering the project and using the grant money.
  5. At least one Board member must be from our service area.
  6. Copy of contract between applicant organization and any paid contracted positions OR a copy of the contractor’s W9 as proof of the funds complying with our salary guidelines.
  7. Any other supporting documents to explain your project further may be required at the Grants Manager’s discretion and can be emailed to
  8. Grant proposals should be checked for spelling and grammar accuracy.
  9. New grantees (or those with new projects even if they have applied in the past) should contact the Grants Manager before applying to discuss the project and to make sure it meets the requirements of the Foundation.


Decision Process


If, or when an applicant or grantee contacts a board member of the Clarksville-Montgomery County Community Health Foundation with questions about the grant processes, seeking support and/or advice specific to their grant, etc. they shall be informed that the CMCCHF’s Process and Procedure requires grant specific communication to go through the CMCCHF Grants Manager, Whitney Crandall.

Grant applications will be distributed to committee members who are responsible for evaluating the requests.  The Foundation’s Board of Directors will make the final decision on the grant awards.

  • Decisions for May 1st grants are made at the July Board meeting.  
  • Decisions for November 1st grants are made at the January Board meeting.

Grantees will be contacted soon after a decision has been made, and will be asked to sign a contract that describes the purpose and conditions of the grants. Funds will be disbursed to the applicant on a timely basis. Contact by applicants with members of the Board of Directors is not necessary and will not advance the grant approval. Because funds are limited many requests cannot be funded.