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Application Guidelines


Deadlines: May 1st  and November 1st  each year (applications must be emailed by 5PM)


There are many health needs in the service area of the Community Health Foundation. Following the model of the County Health Rankings and Roadmaps program, the CMCCHF has decided to focus funding on two major areas: Health Behaviors and Clinical Care. The Health Behavior area focus includes Diet and Exercise, Sexual Activity and Substance Use (alcohol, drugs, tobacco).  The Clinical Care area focus includes Access to Care and Quality of Care. Requests addressing these issues will be given priority in funding decisions.


Please review CMCCHF Principles and the following guidelines before submitting your final proposal:

  1. Funding is only for non-profit organizations with a 501c3 status.  Documentation of such status must be less than 10 years old. Contact the IRS if you need an updated form.
  2. Funding for grants is only given for one year.  Requests for further funding must be made each year.
  3. The CMC Community Health Foundation will consider funding the implementation of evidence-based health behavior projects and outcome-based clinical care projects for up to 5 years for organizations who have a 501(c)3 designation.  After 5 years those projects will still be considered but will be given a lower priority than other projects when our funding is limited.  5 years is not a guaranteed funding length.  Applicants must still reapply each year, projects must still show favorable outcomes and grants must be well written.
  4. To assist the Foundation in evaluating applicants the Project Expectations/Outcomes Report form is now part of the grant application.   It is vital that any request for funds be for a project with measurable health outcomes for our community.  See our “How to Apply” page for links and tips on completing this form.
  5. A project budget is required along with an overall organizational budget.  A 990 and audited financial statement may also be required at the Grant Coordinator’s discretion.
  6. A list of all Board members is required along with a short bio of any persons involved with administering the project and using the grant money.
  7. Any other supporting documents to explain your project further may be emailed to
  8. Grant proposals should be checked for spelling and grammar accuracy.


The Decision Process on Grant Applications:


If, or when an applicant or grantee contacts a board member of the Clarksville-Montgomery County Community Health Foundation with questions about the grant processes, seeking support and/or advice specific to their grant, etc. they shall be informed that the CMCCHF’s Process and Procedure requires grant specific communication to go through the CMCCHF Grant Coordinator, Sarah Schwartz (

Grant applications will be distributed to committee members who are responsible for evaluating the requests.  The Foundation’s Board of Directors will make the final decision on the grant awards. Decisions for May 1st grants are made at the July Board meeting.  Decisions for November 1st grants are made at the January Board meeting.  ALL GRANT DECISIONS ARE FINAL.  Grantees will be contacted soon after a decision has been made, and will be asked to sign a contract that describes the purpose and conditions of the grants. Funds will be disbursed to the applicant on a timely basis. Contact by applicants with members of the Board of Directors is not necessary and will not advance the grant approval. Because funds are limited many requests cannot be funded.


Final important notes:

  1. Any publicity or news release concerning specific grants should be cleared with Sarah Schwartz, Grant Coordinator, before publication. The inclusion of Clarksville-Montgomery County Community Health Foundation’s name in a listing of annual supporters is appreciated and requested in the contract.
  2. Grant recipients must submit a final report detailing the progress made in accomplishing the goals and objectives of the grant. This progress report is due 3 months after the contract ends OR BEFORE RE-APPLYING for another grant and should also include supporting financial statements that account for how the grant funds were spent.

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Thank-you for your interest in the health of this community and for being interested in improving it by using grant monies. 

You may communicate with us through our grant coordinator: .